Annual Gathering

General Information  |  Program  |  Registration  |  Accommodations  |  Visa Information  |  Health Requirements

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General Information

LOCATION:     Nassau, Bahamas


Melia Nassau Beach


July 7-13, 2019

BWA Annual Gathering - Information Packet

View Schedule (Updated March 15, 2019)


                                                             Before May 15, 2019             From May 16 – June 23, 2019          ONSITE
BICTE Registration Fee:                               US$150.00                                 US$175.00                            US$200.00

Annual Gathering Registration Fee:             US$150.00                                 US$175.00                            US$200.00

2-in-1 COMBO Registration Fee*:                 US$150.00                                 US$175.00                            US$200.00

*Register for both, BICTE and the Annual Gathering at once to receive a discount on the total registration fee, you attend 2 events for the price of one!

NB: MEALS, ACCOMMODATIONS and Airport transfers NOT INCLUDED in the conference fee.


Register and make your hotel reservation all in one place!

Online registration will be available until June 23, 2019.
After this date you may register via email by downloading the registration form and returning the completed form to the BWA Office with your payment.

Please download the registration form and return the completed form to the BWA Office with your payment.

1 – Check – Please send your check payable to Baptist World Alliance in US Dollars Only.
2 – Credit Card – Please send your registration form with your credit card information. Your credit card will be charged in US Dollars
3 – Bank Wire Transfer – Please use the Bank Transfers information on the registration form. (Email or fax your Registration Form with a copy of the wire transfer transaction to the BWA office.)

Cancellation Policy:
Conference Fees, which will increase after April 30, 2019, will be refunded only when written/email request arrives in our office before May 31, 2019. An administration fee of US$75 will apply to all cancellations. We regret that cancellations made after May 31 will result in loss of the entire Conference Fee.


Melia Nassau Beach Resort

4919 W. Bay Street,
Nassau, Bahamas

Hotel Rates and Room Types

Hotel reservations are made through the BWA office. Use the Registration link above.

Hotel Brochure

The Room Rate includes:

  1. All-inclusive hotel accommodations
  2. Breakfast, lunch, dinner, snacks, and drinks at the resort
  3. Use of resort amenities (see below for detailed list of amenities)
  4. Government tax and service charge


  • Rates are quoted in US Dollars.
  • Children under 6 years old stay for free when sharing the same room with their parents; children over the age of 12 years old are charged the adult rate.
  • Maximum room capacity is 2 adults and 2 children or 3 adults and 1 child. Quad occupancy is not permitted for adults.
  • Reservations can be made until June 1, 2019, payment will be done in full at the time of registration with a major credit card.
  • All reservations made after June 1, 2019 are subject to availability.

Make your hotel reservations with the BWA office by June 1, 2019, to ensure special rates above. Hotel will not guarantee the availability of rooms after the cut-off date.

Check in time: 3:00 PM                                                
Check out time: 11:00 AM

Early arrival/late departure room rates:

If you plan to arrive at the resort up to 3 days before the start of the Gathering or remain at the resort up to 3 days after the Gathering, BWA contracted rates will apply. Please indicate your extra nights as you are making your reservations.

Hotel Cancellation Policy:

  • Hotel cancellations should be addressed to the BWA Office directly in writing/email to This email address is being protected from spambots. You need JavaScript enabled to view it..
  • Changes to individual reservations are permitted up to 30 days prior to arrival.
  • You may cancel your reservation for no charge up to 30 days prior to arrival. After this date you will be charged the entire stay fee.
  • No show reservations will be charged entire stay fee.

Visa Information:

Please contact your nearest Bahamas Consulate or Embassy to check if you are required to have an entry visa. Visa information can be also obtained from the following sites:  or

BWA will issue an invitation letter only after you have completed the Annual Gathering registration process. Please supply the requested information on your registration form and allow 2 weeks to receive your Visa Letter. To ensure your participation, please apply for your visa in sufficient time before the event.

In special cases, members of the BWA General Council, Committees and Commissions may request a visa letter prior to completing the registration process.

Health Requirements:

Visit your doctor and check the vaccines and medicines list (ideally, 4-6 weeks) before your trip to get vaccines or medicines you may need.

VACCINATION REQUIREMENTS: Most visitors to The Bahamas do not need special vaccinations before entering the country. However, travelers over age one must provide a YELLOW FEVER VACCINATION CERTIFICATE, if arriving from countries with risk of Yellow Fever transmission such as Angola, Argentina, Benin, Bolivia, Brazil, Burkina Faso, Burundi, Cameroon, Central African Rep., Chad, Colombia, Congo, Congo (Dem, Rep.) Cote d'Ivoire, Ecuador, Equatorial Guinea, Ethiopia, French Guiana, Gabon, Gambia, Ghana, Guinea-Bissau, Kenya, Liberia, Mali, Mauritania, Niger, Nigeria, Panama, Paraguay, Peru, Rwanda, Sao Tome and Principe, Senegal, Sierra Leone, Somalia, South Sudan, Tanzania, Togo, Uganda and Venezuela. This requirement also applies to travelers having transited more than 12 hours through an airport of a country with risk of Yellow Fever transmission. They must be vaccinated 10 days before entering The Bahamas. Effective January 2014, The Bahamas no longer requires proof of Yellow Fever vaccination as a prerequisite when traveling from Trinidad & Tobago. The Bahamas requires proof of Yellow Fever vaccination if you are arriving from a country where Yellow Fever is endemic or there is an outbreak.

More information regarding Vaccination Requirements can be found on the following sites: or the World Health Organization (link 1 and link 2).

Contact Us


Carolina Mangieri, CMP
Meeting Planning Manager

This email address is being protected from spambots. You need JavaScript enabled to view it.
703-790-8980 ext 17